Solutions · MICE

Meetings, Incentives,
Conferences & Events

Seamless end-to-end event logistics for 10 to 10,000 attendees. From RFPs and venue sourcing to group air blocks and post-event spend analysis.

Sourcing & RFPs

Strategic Venue
Procurement

Leverage Base-Fare' massive buying power to secure top-tier venues across the US and globally at heavily discounted corporate rates. We handle the entire RFP process.

  • check_circle End-to-end RFP management and contract negotiation
  • check_circle Specialized rates on food, beverage, and A/V equipment
  • check_circle Attrition clause and cancellation risk mitigation
Strategic Venue Procurement
Group Logistics

Flawless Attendee
Movement

Moving hundreds of people from different origin cities to a single destination is a logistical nightmare. Our MICE team specializes in coordinating group air, transfers, and room drops.

  • check_circle Group air contracts with major carriers for guaranteed pricing
  • check_circle Custom attendee registration portals with your branding
  • check_circle On-site Base-Fare agents at registration and hospitality desks
Flawless Attendee Movement
Post-Event

Comprehensive
Spend Reporting

After the last attendee departs, the work isn't done. Base-Fare delivers a comprehensive post-event financial report breaking down every cost center, vendor, and line item.

  • check_circle Actuals vs. budget comparison across all event categories
  • check_circle Vendor performance scorecards for future procurement decisions
  • check_circle Attendee satisfaction surveys integrated into the closing workflow
Comprehensive Spend Reporting

Planning Your Next Offsite?

Let our MICE experts handle the logistics while you focus on the content.

Start Sourcing Today