Your Next Corporate Event,
Handled End-to-End.
From strategic venue sourcing and group air blocks to on-ground logistics. We take the operational burden completely off your plate so you can focus on the content that matters.
Volume Block Rates
Groups of 25+ travelers unlock pre-negotiated block fares up to 18% below published rates.
Complimentary Site Visit
For events exceeding 100 attendees, we fund a pre-event site inspection trip for your planning team.
Free Spend Audit
Before committing, we’ll analyze your past event data to reveal exactly where you're overpaying.
How It Works
A streamlined process designed to remove friction and provide total transparency.
Discovery Call
A focused 30-min session to understand your event objectives, budget, and headcount constraints.
Custom Proposal
Delivered within 24 hours. Includes venue options, estimated group air pricing, and ground logistics.
Execution
A dedicated MICE coordinator handles all vendor contracting, registration portals, and on-site support.
ROI Reporting
Full financial breakdown of actuals vs. budget, vendor scorecards, and attendee satisfaction metrics.
We Negotiate the Attrition Risk Away.
Leverage our buying power to secure top-tier venues at corporate rates. We aggressively negotiate cancellation clauses and F&B minimums so you aren't penalized for last-minute changes.
- check_circle End-to-end RFP management
- check_circle Specialized rates on food, beverage, and A/V
Flawless Attendee Movement. Zero Stress.
Moving 500 people from 20 origin cities is a logistical nightmare. Our team coordinates group air blocks, airport transfers, and builds custom branded registration portals for your attendees.
- check_circle Group air contracts for guaranteed pricing
- check_circle On-site Base-Fare agents at hospitality desks
Request a Custom Proposal
No commitment required. Receive a comprehensive event brief within 24 hours.
Event Planning FAQs
How far in advance should I book corporate group travel?
For groups larger than 50 attendees, we recommend beginning the sourcing and contracting phase 6 to 9 months in advance to secure optimal venue availability and the highest tier of negotiated block fares.
What is an attrition clause and how does Base-Fare handle it?
An attrition clause requires you to pay for a certain percentage of blocked hotel rooms even if attendees cancel. Our procurement experts actively negotiate these clauses down to minimize your financial risk and build in flexible cancellation timelines.
Can you manage corporate events outside the US?
Yes. We maintain a global network of Destination Management Companies (DMCs) allowing us to execute seamless events across Europe, the Middle East, and Asia with deep local expertise.